ü Source, identify and select suppliers of stores and spares on a global basis.
ü Review all incoming supply requisitions, and pass to the supplier.
ü Ensure that all indents, whether routine or emergency requirement, are followed up promptly and concerned TM is kept updated on status.
ü Purchase and supply Stores, Spares and Lube Oils to all vessels in accordance with requisition orders (both routine and emergency), draw comparisons of all the received quotes and put up same to Technical Manager for approvals.
ü Order normal Lube Oil requirements at the most economical, convenient port, in order to maintain an adequate supply on board.
ü Obtain the best payment terms and ensure that these are honored.
ü Maintain an optimum level (based on past history and experience) of stores and spares inventory by proper monitoring and control systems.
ü Ensure that, whenever possible, for any store/spare requisition, a minimum of two quotes are obtained from approved suppliers.
ü Maintain contacts and good working relationship with all reliable and reputed vendors,
ü Ensure that supplies to vessels arc consolidated into one package, in order to avoid small quantities being supplied at a number of ports.
ü Ensure that secretary is filing all papers relating to purchases/supplies correctly and timely.
ü Assist TMs in negotiation of yearly contracts, when due, for Lube Oils, Paints, Welding Equipment, Chemicals, and Packing/ Jointing to secure competitive pricing for quality goods.
ü Maintain proper Records/Database of Suppliers, Shipyards, and Stores/Spares catalogues.
ü Prepare monthly lists of Lube Oil consumption/stock. Ensure all invoices are cleared in time.
ü Approve all vessels' local stores purchased as per the agreed budget. Check all invoices/Disbursement a/c and obtain TM’s approval prior to submitting them for payments in time.
ü Assist Managers for proper and timely filing of all Technical management papers, including drawings/instruction manuals, price lists.
Interested candidates with relevant experience, please contact: